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Terms and Conditions

Vendor Booths

Adobers LLC, hereinafter referred to as ORGANIZER, permits the vendor listed at the bottom of this agreement, hereinafter referred to as EXHIBITOR to use the Event Booth Space for October 14, 2023, in accordance with the following agreement:

BEFORE THE FESTIVAL

  1. The EXHIBITOR agrees to observe and comply with all existing policies which in any manner affect or relate to the use of the Event Table Rental.
  2. The ORGANIZER reserves the right to evict anyone violating any of the rules outlined herein, or violating any other rules and regulations.
  3. The EXHIBITOR may not sublet any portion of the rental booth space, without the prior written consent of ORGANIZER.
  4. Two weeks and then again one week before the festival you will receive directives for the day’s set up and break down procedures.
  5. Vendors need to have applicable seller’s permit, and/or TFF permit and other necessary documents to sell by October 7, 2023 and have these documents on hand at the day of event.

DURING THE FESTIVAL 

  1. Event shall begin at 11:00 AM and end at 5:00 PM only on October 14, 2023.
  2. For Full Event Space, ORGANIZER agrees to provide (1) Table & (2) Chairs to all FOOD and NON-FOOD EXHIBITORS. 
  3. The Event Space must be accepted as assigned. EXHIBITORS are not permitted to remove and/or relocate the table from the assigned spot without prior approval of ORGANIZER. It is ORGANIZER’s right to relocate the rental booth should it deem necessary.
  4. The EXHIBITORS MAY NOT SELL OR PROVIDE SODA, OR ANY BEVERAGES unless otherwise agreed upon with ORGANIZER– only specialty beverages are allowed and only with permission.
  5. The EXHIBITORS may not operate any music device , such as music equipment, computer, stereo, DJ equipment without obtaining consent from ORGANIZER. Operation of such devices without permission will result in EXHIBITORS to cease activity and termination of electricity without refund.
  6. ORGANIZER reserves the right to inspect the information being distributed or the products being offered for sale by the EXHIBITORS, and restricts the distribution of any item it considers inappropriate. ORGANIZER reserves the right to deny sale or display of objectionable or offensive materials.
  7. ORGANIZER limits the kind of products of accepted EXHIBITORS to a minimum but does not warrant exclusivity for EXHIBITORS in the same product category. EXHIBITORS may expect a similar business with the same products during the event.
  8. Goods lost or broken are the full responsibility of the EXHIBITOR and indemnifies the ORGANIZER.

AFTER THE FESTIVAL 

  1. The EXHIBITORS shall remove its property and clean up all trash and waste material in and around the Event Table Rental by end of day
  2. Any EXHIBITOR found violating the terms of this agreement will have their table closed at the festival with no refund.
  3. The EXHIBITOR shall be solely responsible for all-losses, cost, damages and expenses of any kind whatsoever resulting from or incidental to the use of the Event Table Rental.
  4. EXHIBITOR cannot leave the festival grounds without first checking out with ORGANIZER staff. 

PAYMENTS

  1. Invoices will be sent digitally with options to pay via credit card.
  2. Registration fees do not include merchant fees or payment gateway transaction fees. If EXHIBITOR chooses to pay via credit card, a transaction fee of 3% will be added to their invoice.
  3. If EXHIBITOR chooses to pay via check, confirmation of the booth will be confirmed upon clearing of the check. Checks need to be payable to ADOBERS LLC. No post dated checks will be accepted.
  4. Refunds for Event Booth Rental before October 1, 2023 will be at 50% of booth cost. No refunds will be given after October 1, 2023 unless the event is cancelled.
  5. Applications received after October 7, 2023 will incur a late processing fee of $100 at the discretion of the ORGANIZER. 

OVERALL RIGHTS & RESPONSIBILITIES

  1. This Agreement shall be subject to the applicable laws of California. Any disputes shall be brought before the courts of California.
  2. The EXHIBITOR indemnifies and agrees to hold ORGANIZER, Plaza West Covina and any associated agencies affiliated with the festival event and their members, officers and directors, and employees, harmless against any and all liability (including court costs and attorney’s fees) whatsoever arising from any claim made against ORGANIZER or loss incurred by the VENDOR as a result of or in any way arising from, relating to, or connected with the obligations identified within this Agreement including loss or liability caused by active negligence, except loss or liability caused by sole negligence or willful conduct. This hold harmless and indemnification obligation shall survive any termination of this rental Agreement. You understand that at this event or related activities, you may be photographed or video recorded and you agree to allow photo, video, or film likeness to be used for any legitimate purpose by the event holders, producers, or organizers.
  3. EXHIBITOR agrees to sign digitally if EXHIBITOR chooses to place name or initial below.